Finance and Admin Assistant

Accounting & Bookkeeping

• Assist in recording and updating daily financial transactions and maintaining accurate books.
• Organize and maintain financial records, receipts, invoices, and supporting documents.

Billing & Collections

• Prepare and issue client invoices, statements of account, and other billing documents based on approved billing schedules.

Expenses, Payables & Cash Management

• Track company expenses, Accounts Payable, purchase orders, and payment requests, ensuring proper documentation and approval.

Financial Records & Compliance

• Maintain organized and up-to-date financial and administrative records.
• Ensure financial documents comply with company policies and required documentation standards.
• Assist in preparing documents for audits, tax filings, government requirements, and external accounting.

Purchasing & Supplier Management

• Assist in processing purchase requests, purchase orders, supplier invoices, and payment documentation.
• Coordinate with suppliers regarding invoices, documentation, deliveries, and payment status.
• Maintain updated records of suppliers, pending purchases, and payment obligations.

Office Administration & Operations

• Support office administration, document processing, logistics, business accreditations, and other operational requirements.
• Monitor office supplies and coordinate replenishment within approved budgets.

QUALIFICATIONS:

• 2+ years of experience in billing, finance, or accounting roles.
• Strong knowledge of billing procedures and financial regulations.
• Proficiency in accounting software and MS Office, particularly Excel.
• Excellent attention to detail and organizational skills.
• Strong communication skills for client coordination.
• Ability to work independently and manage multiple tasks efficiently.
• Problem-solving skills with a proactive approach to resolving billing issues.